Case Study · K-12 Public Schools
289 Districts. 90 Days. Zero Disruption.
Arkansas Department of Education (ADE)
A statewide transition from a legacy CMMS to a modern facilities management platform. Coordinated across every public school district in Arkansas, delivered on a non-negotiable July 1 deadline.
289
Public School Districts
~1,060
Schools
~473K
Students Served
90 Days
Contract To Go Live
1The Challenge
Transition from a legacy CMMS provider to a modern facilities management platform in 90 days. The team needed to deliver a clean rollout under serious constraints:
- Non-negotiable July 1, 2023 go-live deadline
- Zero tolerance for disruption across 289 districts
- Mandatory compliance with state preventive maintenance requirements
- Wide variation in district size, staffing, and operational complexity
2Solution & Implementation
Deployment Model
- Large-scale data migration across all 289 districts
- Three administrative training sessions
- Weekly live support through migration deadline
- Coordinated statewide rollout with district-level flexibility
3The Results
Statewide · 1,060 schools
289 districts live in 90 days
Every public school district in Arkansas transitioned with zero disruption to operations.
Statewide compliance achieved
Automated PM tracking and audit-ready documentation now meet state preventive maintenance requirements.
Real-time visibility across 1,060 schools
Transformed data chaos into clarity. Work orders move faster and reporting is clearer for every team.
Case Study · K-12 Public Schools
"A major improvement across our districts."
Travis Spence on Arkansas's transition to OperationsHERO and what changed for facilities and transportation teams across the state.
Travis Spence
Education Professional 1, Facilities and Transportation
Arkansas Department of Education
"The State of Arkansas has successfully transitioned to OperationsHERO, and the impact has been overwhelmingly positive across our districts."
Our experience working with the OperationsHERO team has been exceptional. Their support is proactive, responsive, and hands-on, with comprehensive onboarding, ongoing training, and close collaboration throughout the transition.
Early results have been strong. Work orders move faster, reporting is clearer, and users across the state describe OperationsHERO as a major improvement over the previous system.
Based on our success, we confidently recommend OperationsHERO to any state seeking a modern, efficient, and well-supported solution for facilities and maintenance management.
THE BOTTOM LINE
From spreadsheets to a single source of truth in 90 days.
Faster work orders. Clearer reporting. Confident state-level oversight across every public school district.
Want the full Arkansas story?
Download the full case study to see how 289 districts went live in 90 days, with zero disruption and full statewide compliance.
