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Essential Summer School Maintenance Tips for Educational Facilities

As the school year winds down and students enjoy their summer break, for school maintenance teams, it’s the perfect time to tackle important projects. Summer is a critical period for ensuring educational facilities are safe, efficient, and ready for the upcoming academic year. Here are some essential summer school maintenance tips to help you optimize your efforts and make the most of this valuable time.

1. Conduct a Comprehensive Facility Inspection

Begin with a thorough inspection of each school and location.  You can use the data from your CMMS system to identify areas needing immediate attention and create a prioritized list of tasks.  It is also beneficial to get out and do an in-person inspection. Focus on:

  • Roofing: Check for leaks, damaged shingles, and signs of wear.
  • HVAC Systems: Ensure heating, ventilation, and air conditioning systems are functioning properly.
  • Plumbing: Look for leaks, corrosion, and any issues with water pressure.  Talk to staff about where problems exist that they might not have reported during the school year.
  • Electrical Systems: Inspect wiring, outlets, and circuit breakers for safety and efficiency.

2. Deep Clean All Areas

A clean environment is crucial for the health and well-being of students and staff. During summer, have your custodial team perform deep cleaning in all areas:

  • Classrooms: Clean carpets, floors, and furniture. Disinfect desks and chairs.
  • Restrooms: Sanitize thoroughly, paying special attention to high-touch surfaces.
  • Common Areas: Clean cafeterias, libraries, and gymnasiums. Don’t forget to clean windows and lighting fixtures.
  • Gymnasiums: Many teams deep clean, paint, and even refurbish the floors during the summer months.

3. Upgrade HVAC Systems

Summer is an ideal time to upgrade or service HVAC systems to not disrupt schools during instruction time. Poor HVAC systems can interrupt classroom instruction, and from time to time even close school until repairs can be made. To avoid this disruption consider:

  • Regular Maintenance: Change filters, clean ducts, and check thermostats.
  • Upgrades: Invest in energy-efficient models to reduce long-term costs and environmental impact.

4. Landscaping and Grounds Maintenance

The appearance of your school grounds sets the tone for visitors and students alike. Focus on:

  • Lawn Care: Mow, edge, and fertilize the lawns.
  • Tree and Shrub Maintenance: Trim trees and shrubs to promote healthy growth and remove any hazards.
  • Playground Equipment: Inspect and repair any playground equipment to ensure safety.
  • Sports Fields: This is the perfect time to make changes and upgrades without interrupting sports practices.

5. Enhance Security Measures

Safety is a top priority for everyone in education. Summer offers the perfect opportunity to enhance security measures:

  • Update Security Systems: Install or upgrade security cameras, alarms, and access control systems.
  • Check Lighting: Ensure all exterior lighting is functional to deter unauthorized access.
  • Review Emergency Plans: Update emergency response plans and conduct drills with staff.
  • Replace doors and locks: Upgrade old or damaged doors and locks to improve security and restrict unauthorized access.

6. Schedule Preventative School Maintenance

Preventative maintenance can save time and money in the long run. Establish a schedule for:

  • Routine Inspections: Regularly inspect critical systems such as HVAC, plumbing, and electrical.
  • Minor Repairs: Address minor issues before they become major problems.
  • Equipment Servicing: Ensure all maintenance equipment is in good working order.
  • Asset Collection: As you are out in the schools make sure you have a complete asset list for each location.  Tag any new equipment and add it to your asset list.

7. Plan for Future Projects

Use the summer break to plan for larger projects that may be needed in the future. Consider:

  • Renovations: Assess the need for classroom upgrades, new construction, or major repairs.
  • Budgeting: Plan the budget for upcoming projects and seek approval from the necessary authorities.
  • Sustainability Initiatives: Explore ways to make the facility more environmentally friendly, such as installing solar panels or implementing recycling programs.

Conclusion

Effective summer school maintenance is essential for creating a safe, clean, and welcoming environment for students and staff. By prioritizing these tasks, school maintenance teams can ensure school facilities are well-prepared for the new school year. Remember, a well-maintained facility not only enhances the learning experience but also reflects the school’s commitment to excellence.

Stay proactive, plan, and make the most of the summer break to achieve your school maintenance goals. Here’s to a successful and productive maintenance season!

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