CMMS & Facilities Management Software for Higher Education
Boost campus efficiency with easy-to-use CMMS and facilities management software. Track everything from work orders and inventory to dorm inspections and events, energy, compliance, and capital planning.
Trusted by Colleges and Universities Nationwide
Built for Campus Operations Teams
From residence halls and labs to athletics and administration, higher education campuses are dynamic, complex environments. OperationsHERO is designed for the professionals who keep those environments safe, functional, and efficient. Whether you oversee work orders, building systems, event logistics, or facility upgrades, our platform gives you real-time insight and control—without unnecessary complexity.
We help:
Facilities and maintenance teams manage high volumes of work across buildings
Operations managers streamline campus-wide processes and priorities
Finance and planning offices align capital needs with budget allocations
Solutions For Higher Education
Every college and university has unique challenges, but all benefit from consistent, reliable systems to support campus operations. OperationsHERO connects core functions—from preventive maintenance to inventory and energy monitoring—into one platform that scales with your institution. No matter how many departments or facilities you manage, our solutions give you clarity, accountability, and results.
Manage maintenance and work orders with ease
Centralize request submissions, automate task assignments, and track response times across campuses.
- Streamline and assign all school maintenance tasks in one central platform
- Set up workflow rules based on how your campus operates
- Flexible scheduling tailored to campus needs
- Attach pictures, files, invoices, parts, and more to support school facility management
Keep school inventory organized and accessible
Track supplies, equipment, and assets across departments and locations with real-time updates.
- Allow sites to request inventory
- Manage inventory in multiple locations
- Check-in/check-out system for keys, tools, and equipment for security
- Audit inventory with QR codes and barcodes
Plan smarter with visibility into every project
Manage capital improvement plans, allocate budgets, and collaborate across departments with built-in accountability.
- Easily compare repair vs replacement costs on assets
- Rank and score needs by urgency, impact, and effort
- Track funding sources like bonds, grants, and operating funds
- Convert approved scenarios into tracked projects
Simplify event scheduling and facility use
Handle internal and external event requests, automate approvals, and generate invoices for facility rentals.
- Public portal for external users and requesters to submit online
- Conflict checking to prevent scheduling issues
- Different approval processes per room
- Provide quotes, invoices, and payments
Connect event schedules with building systems
Automatically trigger HVAC and lighting settings based on real-time event data, reducing energy waste and manual work.
- EventHQ sends BAS scheduling overrides directly to Building Automation Systems
- Uses BACnet and Niagara platform for multiple BAS support
- Services for events can be automatically created and assigned
- Update all stakeholders on any event changes
Monitor utility performance and identify savings
Track electricity, gas, and water usage across schools, uncover inefficiencies, and benchmark performance.
- Automatically pulls utility data from multiple sources
- Detects cost-saving opportunities before they become issues
- Automatically integrates with ENERGY STAR® for effortless benchmarking
- Custom public dashboards for external stakeholders
Inspect facilities, capture findings, and take action
Build a template for anything you inspect, walk the site on your mobile device, and turn what you find into work orders, reports, or incidents.
- Ready-made templates: FIT, fire safety, ADA, HVAC, playground, custodial, and more
- Schedule one-time or recurring inspections and assign locations and inspectors
- Score pass/fail, points-based grades, or a simple walkthrough, with photos on the go
- Auto-generate professional PDF reports with scores, photos, and violation summaries
Where OperationsHERO Makes an Impact
Colleges and universities operate on large, decentralized campuses with diverse needs. OperationsHERO helps unify operational efforts across facilities, administration, and support services—bringing greater efficiency and visibility to every corner of campus.
- Facilities & Maintenance TeamsTrack maintenance workflows, reduce backlog, and simplify scheduling.
- Campus Operations StaffCoordinate across departments to streamline logistics and resource management.
- Business & AdministrationSupport strategic planning, control spending, and surface key performance metrics.
“OperationsHERO is easy for my whole team to use, and when we need something, they listen. They understand the work we do and make it easier to get things done.”
OperationsHERO Is Trusted by Universities and Colleges To
- Speed work order intake & routing Auto-assign tickets to the right teams.
- Track labor, assets & chargebacks Know where every dollar and hour goes.
- Stay audit-ready Digital logs, inspections, and compliance checklists.
- Prioritize preventive maintenance & capital planning Avoid crises with proactive care.
- Show leadership operational impact Reports that speak the administration’s language.
Frequently Asked Questions
See What OperationsHERO Can Do for Your Campus
Ready to see how OperationsHERO can help your schools run more efficiently? Let’s talk.
Need More Information?
Prefer to talk it through? Call 919-948-0842 or email support@operationshero.com.
Looking For Our Support Team?
Our clients are at the heart of everything we do! Our dedicated support team collectively has over 100 years of experience in education operations, working with institutions across all 50 states and Canadian provinces.
We wake up every day excited to support you in any way possible. Customer Support is available to all clients at no extra cost.
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