Powering Smarter Operations for K–12 Public Schools
From work orders to capital planning, OperationsHERO provides school districts with centralized tools to manage maintenance, inventory, energy, and events—helping teams save time, reduce costs, and stay compliant.
Trusted by Public Schools Across The Country
Trusted by over 650 Public K-12 School Districts
OperationsHERO is designed for school professionals who manage the systems and services that keep campuses running. Whether you’re responsible for maintenance operations, inventory control, project planning, or utility tracking, our platform simplifies your day-to-day work and long-term strategy—so you can focus on what matters most.
We help:
- Facilities and maintenance managers stay ahead of work orders
- Operations teams standardize processes across campuses
- Finance and business offices track assets, spending, and ROI
Solutions Built Specifically for K–12 Schools
Every K–12 school system operates differently—but they all face similar challenges: aging infrastructure, limited resources, and growing operational demands. OperationsHERO is built to meet those challenges head-on. Our platform unifies maintenance management, inventory tracking, project planning, event scheduling, automation, and energy monitoring into one easy-to-use system. Whether you’re managing a single campus or coordinating across multiple buildings, OperationsHERO helps your team stay organized, responsive, and focused on delivering better outcomes.
Manage maintenance and work orders with ease
Centralize request submissions, automate task assignments, and track response times across campuses.
- Streamline and assign all school maintenance tasks in one central platform
- Set up workflow rules based on how your campus operates
- Flexible scheduling tailored to campus needs
- Attach pictures, files, invoices, parts, and more to support school facility management
Inspect facilities, capture findings, and take action
Build a template for anything you inspect, walk the site on your mobile device, and turn what you find into work orders, reports, or incidents.
- Ready-made templates: FIT, fire safety, ADA, HVAC, playground, custodial, and more
- Schedule one-time or recurring inspections and assign locations and inspectors
- Score pass/fail, points-based grades, or a simple walkthrough, with photos on the go
- Auto-generate professional PDF reports with scores, photos, and violation summaries
Keep school inventory organized and accessible
Track supplies, equipment, and assets across departments and locations with real-time updates.
- Allow sites to request inventory
- Manage inventory in multiple locations
- Check-in/check-out system for keys, tools, and equipment for security
- Audit inventory with QR codes and barcodes
Plan smarter with visibility into every project
Manage capital improvement plans, allocate budgets, and collaborate across departments with built-in accountability.
- Easily compare repair vs replacement costs on assets
- Rank and score needs by urgency, impact, and effort
- Track funding sources like bonds, grants, and operating funds
- Convert approved scenarios into tracked projects
Simplify event scheduling and facility use
Handle internal and external event requests, automate approvals, and generate invoices for facility rentals.
- Public portal for external users and requesters to submit online
- Conflict checking to prevent scheduling issues
- Different approval processes per room
- Provide quotes, invoices, and payments
Connect event schedules with building systems
Automatically trigger HVAC and lighting settings based on real-time event data, reducing energy waste and manual work.
- EventHQ sends BAS scheduling overrides directly to Building Automation Systems
- Uses BACnet and Niagara platform for multiple BAS support
- Services for events can be automatically created and assigned
- Update all stakeholders on any event changes
Monitor utility performance and identify savings
Track electricity, gas, and water usage across schools, uncover inefficiencies, and benchmark performance.
- Automatically pulls utility data from multiple sources
- Detects cost-saving opportunities before they become issues
- Automatically integrates with ENERGY STAR® for effortless benchmarking
- Custom public dashboards for external stakeholders
Where OperationsHERO Makes an Impact
K–12 schools face complex operational challenges—aging buildings, limited staff, multiple campuses, and constant requests. OperationsHERO helps streamline daily operations and long-term planning by providing the tools that support the people behind the scenes.
- Facilities & Maintenance DepartmentsHandle preventive and corrective maintenance with a system that tracks tasks from start to finish.
- Operations TeamsCreate consistent, scalable processes for maintenance, inventory, planning, and more.
- Technology TeamsEnsure smooth integrations with your Building Automation Systems and existing district software.
- Finance & Business OfficesTrack costs, control asset usage, and justify investments with accurate data.
“Hands down, OperationsHERO is the BEST out of any provider I have used in my 25 years in Facilities Management.”
Frequently Asked Questions About K–12 Operations
See What OperationsHERO Can Do for Your District
Ready to see how OperationsHERO can help your schools run more efficiently? Let’s talk.
Need More Information?
Prefer to talk it through? Call 919-948-0842 or email support@operationshero.com.
Looking For Our Support Team?
Our clients are at the heart of everything we do! Our dedicated support team collectively has over 100 years of experience in education operations, working with institutions across all 50 states and Canadian provinces.
We wake up every day excited to support you in any way possible. Customer Support is available to all clients at no extra cost.
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